WLS - Fall Meeting Minutes August 22, 2024
9/9/2024
Women’s Softcourt League of BirminghamFall General Meeting
August 22,2024
The Women’s Softcourt League of Birmingham held the Spring General Meeting on Thursday,August 22, 2024 at 10:00 am at Vestavia Country Club. (Level coordinators held a short meeting at 9:30 to review their responsibilities.) All Club Representatives were present except Greystone Country Club. All Level Coordinators were present except Level 5.3 and 5.5. All Officers were present except secretary Meg Sullivan. There were 24 Members in attendance for the formal meeting including officers.
President, Julie Cundiff, welcomed everyone to the meeting, introduced the officers and called the meeting to order. Mary Beth Dean called roll and asked if there was a motion to approve the minutes from the Fall Meeting as posted on the website. Motion made to accept minutes by Mary Beth Dean, seconded by Mechelle Crosswhite and approved unanimously.
Treasurer, Emily Key, presented the financial report. We began the Spring season with $11135.55. Total expenses were $8709.28 - executive planning/meetings $324.43, prizes $3983.32, printing/supplies $511.33, website/Google 309.87, LETT donation $2500, board meeting $1080.33. Spring 2024 team fees collected (108 x $70) $7,560. Cash balance 8/22/2024 is $9987.07.
Julie Cundiff, President, announced winners and the runner’s up for the Spring 2024 season. Prizes were delivered to clubs prior to the meeting.
Samantha Ebert, Vice-President, reported that we have 107 teams, 1,277 players, 4.0 level has 2 divisions. . The season will begin the week of September 2. Last match is November 7.
Samantha reminded club representatives that strength rosters must be in by midnight September 2, even if the team's first week is a Bye. Everyone on the team roster must be on the strength roster; every court must have players listed on them (minimum of 2 per doubles court.) Failure to comply will result in the first set of each court forfeited for each match played until strength roster is entered. Captain must provide a strength roster and score sheet every match. Level coordinators need to remind teams that Team Forfeits will NOT be allowed. Position forfeits are allowed. Please review forfeit rules in rule book. LC’s encouraged to remind captains how rescheduling works and consequences.
New Business
● Julie Cundiff, President, announced the 2024 Spring Stat Winners. 24 women made stats Singles- 7; Doubles-15; 20/24 are moving up, 4 staying at current level but must play #1 position. There were 55 move down requests. MDR must must be made 2 weeks (august 20) prior to season. Julie reviewed reasons for move downs and procedure board uses fro reviewing.
● Julie reported that Match day helper is now included in rule book and on the website. Secretary will email all captains to ask for acknowledgement of receiving rule book.
Rules and Policy Changes
● Proposed to raise dues to $80 per team. And late fee to $80 per team. Effective Spring 2025. Motion to approve by Samantha Ebert, second by Cindy Speake. Passed 22/24.
● Match tie-break change-proposed that if there is a tie in sets and games, Coman tiebreak will be played by last doubles team on court OR last match (singles or doubles) if it is a rescheduled match. Motion to approve by Samantha Ebert, second by Cheryl Collat. Passed 24/24.
● Officer Elections-Change stating that LC term is a minimum of 2 years. Motion to approve by Samantha Ebert, second by Betty Austin. Passed 24/24.
Announcements
● Heat issue was discussed and decided that captains must decide if heat is permitting play.
● Reminders about refreshments and water coolers at all matches must be provided. Examples of suitable refreshments given
● Reminder that a sub CANNOT play 1st court.
Door prizes were distributed.
The meeting was adjourned.